This page provides an overview of the current status of the operations of Facilities Planning & Management.
For more general information about UW-Madison’s pandemic response, please visit the COVID-19 Response website.
Note: Facilities staff and building managers in schools, colleges, and divisions across campus are encouraged to share this information with their departments.
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Last updated: January 19, 2022
General Building Spaces
Exterior standard signage has been installed by FP&M at building entrances to remind occupants and visitors of campus policy and best practices. Each school/college/division will need to coordinate the installation of interior signage with their building manager, who can order signage from DoIT Digital Publishing and Printing Services.
Floor markings (including floor dots or stickers), physical distancing signage and signage containing “Smart Restart” logos should be removed.
Please limit inquiries about HVAC in individual buildings or rooms to specific issues with temperature or humidity in that space. It is generally not possible to single out a room or rooms for accelerated air changes within existing system design and capacity. Physical Plant is carefully managing HVAC on a system-wide basis.
Modifying or disabling HVAC systems is generally unacceptable due to the possibility of other negative impacts to health and safety, resulting in more harm than good. Modifying or disabling systems that have been designed and commissioned to operate under carefully constructed parameters can cause unintended harmful consequences, especially in areas such as research laboratories, where space pressurization and air changes are critical for continued safe operations.
See Guidance for Heating, Ventilation, and Air Conditioning (HVAC) Systems During the COVID-19 Pandemic or HVAC FAQs for more information.
WATER QUALITY, DRINKING FOUNTAINS, AND SINKS
Water from public drinking-water fountains (bubblers) is safe to drink; however, the surfaces of the fountain including the spout, button, lever, and nozzles could pose a risk for the transmission of SARS-CoV-2 and other germs. Consider using only a clean cup or bottle instead of drinking directly from the dispenser to prevent cross-contamination. In order to reduce risks, ensure neither your mouth nor your container makes contact with the spout of the fountain, and follow the procedures below. Signage is available to communicate drinking fountain best practices.
Drinking fountains are required by code and as a part of basic safety practice to provide potable drinking water in amounts that are adequate to meet the health and personal needs of each employee. No water fountains should be turned off or wrapped to prevent access. If you see a fountain that is disabled and needs to be turned back on, please contact Physical Plant Customer Service, as the fountain should be flushed before use.
LEAKS AND OTHER ISSUES
It is unlikely but possible that water leaks from pipes or leaky windows may have occurred during the lower occupancy levels. Report evidence of water intrusion, staining, mold growth, or mold odors to Physical Plant Customer Service.
Any damage or losses due to the pandemic should be reported to Risk Management for review of potential insurance coverage. Information on filing a property claim can be found at the Division of Business Services.
Cleaning & Disinfection
Cleaning and disinfection is a shared responsibility among everyone on campus; maintaining a healthy environment requires frequent and ongoing effort throughout the workday. Environment, Health & Safety (EHS) and the Medical Advisory Team have prescribed cleaning and disinfection protocols that comply with guidelines from the Centers for Disease Control and Prevention (CDC) for preventing the spread of COVID-19.
Cleaning and disinfection is broken into several primary areas:
- Daily Cleaning and Disinfection. Custodial Services for campus buildings has been modified and enhanced to focus on mitigating hazards relating to the transmission of COVID-19.
- Cleaning and Disinfection Protocol for Work Units. In order to protect our campus employees, students, and visitors, work units should develop a cleaning and disinfection plan to protect the persons in their area. All work units should implement good hygiene and infection control practices. Cleaning and disinfecting are ongoing requirements, and each employee must be responsible for the constant maintenance of their workspace. Where more specific guidance exists for specialized work settings such as clinical or food service settings, such specific guidance should take priority and be followed. Designated staff in each school, college, or division are able to order COVID-related PPE and other supplies from ShopUW+. Consult the PPE Procurement Guidelines for more information.
- Cleaning and Disinfecting Classrooms. Procurement and distribution of cleaning/disinfecting consumables and PPE has returned to our normal (pre-pandemic) process with two exceptions:
- Physical Plant has placed 500 one-gallon bottles of hand sanitizer in building entrances and high-traffic areas across campus. These bottles are checked nightly and refilled as needed.
- Physical Plant has placed two one-gallon containers of disinfectant wipes in the main entrance of classroom buildings. These containers will be checked and restocked nightly.
Please note that Physical Plant no longer stocks wipes, spray disinfectant, and paper towels in classrooms.
Any cleaning/disinfecting supplies or PPE needed for regular, ongoing day-to-day operations (such as masks, mask fitters, gloves, face shields, and gowns) will continue to be available through ShopUW+ until current inventories are exhausted. Once that occurs, these items should be procured by the base unit/lab/school/college from other ShopUW+ vendors using normal practices. Orders will typically be delivered the next working day after the order is placed. To find these items from the ShopUW+ home page, go to Shopping Home > Facility Supplies > MDS Warehouse. A keyword search (e.g. “mask”) can be used to find the items of interest.
Classroom media support staff continue to provide support for technology-enabled and lecture-capture in general assignment classrooms, as needed.
- Guidance for Cleaning and Disinfecting Vehicles. This guidance aims to mitigate the transmission for COVID-19 and other seasonal diseases through exposure from the daily operation of our fleet vehicles and equipment. By employing regular cleaning and disinfecting practices to vehicles we can effectively minimize the transmission of these diseases while utilizing these vehicles and equipment. Vehicle users are responsible for securing cleaning and disinfection supplies for their vehicles.
Note: Campus spaces may occasionally receive a more stringent cleaning out of an abundance of caution. In these cases, you may see workers wearing additional personal protective equipment (PPE), including gowns and masks. This activity does not indicate the presence of a known case of illness; it is a precautionary measure to ensure the health and safety of our workers and the campus community.
Response cleaning and disinfecting will be conducted only under the direction of the campus health authority and Environment, Health & Safety. Departments should not undertake to contract for cleaning without guidance from health authorities for what to clean, why, when, and with what urgency.